Setting up an electronic visitor sign-in system involves considering whether it is GDPR compliant, handles documentation, secures visitors data and much more. Depending on your workplace and organisational environment along with the number of sites or facilities you might have, there are a variety of different types of electronic visitor sign-in systems and approaches you might implement.  

To begin with, what kind of workplace entrance environment do you have? And, are you working with multiple sites where visitors, contractors and staff members will be entering? It’s important to work this out in order to know what kind of hardware you will be needed for each site or location entrance along with ensuring your getting the right price for your purchase.  If you have a reception area at each site, you may require to have a touchscreen where visitors can sign in too. 

Entrée e-reception sign in system  

Your visitors will arrive at a dedicated reception area and therefore can be directed to sign in via a modern electronic sign in touchscreen. The majority of our customers would normally place the sign-in system at their greeting location for all visitor types. Your reception area may either be staffed or unstaffed and in either case, an entrée booking system can be situated centrally for the visitor to sign in on.  

Multiple locations/ Unmanned reception areas? 

Have a multi-site setup with Entrée visitor management systems for multiple locations and get one report for all your sites in real-time. Sign in just got easier with entrée VMS systems. No matter how you wish to place the system, entrée welcomes all guests to sign in via a QR Code, touchscreen or pre-booked option. Simply leave your guests to sign in via the self-check-in screen. Entrée works as a reception system that can be mounted to a wall, desk or kiosk. Entrée signs in visitors and notifies hosts of their visitor’s arrival make your communication faster and clearer.  

Hardware  

Entrée sign-in systems come with a 22’’ inch touchscreen and camera, printer for badges and can be integrated with RFID/Paxton readers. We can also provide smaller touchscreen tablets for organisations that wish to use a smaller screen to sign in visitors. Our hardware comes with a warranty and a support cost giving you the freedom to not worry when something stops working! 

Visitor Management Integrations  

Integrations are most asked for feature from IT teams and senior managers within an organisation. When discussing visitor, contractor and staff sign-in systems with entrée solutions we ensure that you are getting the best-tailored experience to digitise your workforce. Reasons for integrations can be as simple as automatically moving visitors’ credentials to a Data Management System or more complex where an access control solution will notify you when a visitor or contractor is trying to access a part of your building they are not authorised to do. No matter what your reason is to integrate and no matter how many integrations you require we are here to assist you in making your workplace work better.  

Incident Management  

No more manual forms with Entrée Incident Management. It’s finally time to replace those printed templates from reception or office desks, it’s time to go digital! Manage incidents without any hassle and communicate automatically and digitally through entrée. Get the right people involved and check your incident cycle and check reports without asking ensuring that all incidents have been reported and resolved.  

Reduce the number of touchpoints  

Easy QR code sign in with your pre-booked visitors. We cannot rely on everyone to wash their hands for 20 seconds before and after touching objects in a place of work. Entrée booking systems will allow touchless sign in to give your visitors a faster more hygienic sign in procedure. Leaving a long-lasting impression on guests.  

Mandatory Data Capture for Signing in  

 Many times, we forget what information we require to keep if a guest is visiting you. Entrée reception systems allow you to highlight the fields you require for mandatory data collection. You can ensure that a visitor has given you his/her name, where they are from, who they are visiting, their car registration number etc. We leave it to you to choose what information you want to collect as mandatory.  

A clear view of who’s on site with Entrée’s dashboard 

Knowing in real-time who is on-site, including contractors, employees and visitors has never been so easy. Entrée sign-in systems come with a dashboard where you can retrieve all your important visitor information and data. The entrée dashboard allows you to quickly get visibility about who’s on-site in real-time as well as give you historical records of who has previously visited you. You can also run reports on contractors and staff members ensuring your business is operating as you want it to.  

Manage sites from sign in to induction, policies and acknowledgement  

Simply allow entrée to manage all your contractor workflow. Digitising the way, you currently deal with contractors, their documentation and also their records for future use. Entrée Contractor Sign In, will allow you to track and manage attendance and Health and Safety documents keeping you compliant at all times.  Give us a quick 5-minute call to discuss our solution further 0330 1271 888